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Disbursement Accounts Executive
Job Description
Disbursement Accounts Executive ( Y6R936V9)
Role Overview
We are seeking a detail-oriented and organized Disbursement Accounts Executive to support disbursement accounting activities, PDA/FDA submissions, invoice coordination, bill checking, system updates, and monthly reporting within the logistics industry.
The selected candidate will be responsible for preparing and submitting PDA/FDA documents to clients, hubs, and online platforms, coordinating with internal teams, port authorities, and third-party vendors, finalizing bills and invoices, and maintaining accurate monthly statistics for management reporting.
Key Responsibilities
PDA / FDA Submission & Coordination
- Prepare and submit PDA/FDA documents to clients, hubs, and online platforms.
- Ensure all required disbursement account documents are submitted accurately and on time.
- Follow up with relevant parties to ensure timely approvals and responses.
- Maintain proper records of submissions and related communication.
Invoice Collection & Vendor Coordination
- Coordinate with internal teams, port authorities, and third-party vendors for invoice collection.
- Ensure invoices are received within the required timeline of 7 days.
- Follow up on pending invoices and supporting documents.
- Maintain clear communication with vendors and relevant stakeholders.
Bill Checking & System Updates
- Check and verify all bills and invoices for accuracy before finalization.
- Ensure invoice details are complete, accurate, and properly supported.
- Finalize bills and upload required information into Gensoft.
- Maintain accurate system records related to disbursement accounting activities.
Reporting & Documentation
- Maintain monthly statistics related to disbursement accounts and operational activities.
- Prepare and forward monthly reports to management.
- Ensure all documents, invoices, and records are filed and maintained properly.
- Support process improvements to ensure accuracy, efficiency, and timely reporting.
Candidate Profile
- Minimum 1–2 years of experience in disbursement accounts, logistics operations, shipping documentation, finance operations, or a related role.
- Freshers are welcome to apply.
- Experience in the logistics, shipping, port operations, or marine services industry will be an added advantage.
- Knowledge of PDA/FDA processes will be preferred.
- Experience working with Gensoft or similar operational/accounting systems will be an added advantage.
- Strong attention to detail and accuracy in handling bills, invoices, and reports.
- Good communication and coordination skills.
- Ability to follow up with internal teams, port authorities, clients, and vendors.
- Good computer literacy and documentation skills.
- Ability to work under deadlines and manage multiple tasks effectively.
